Academic Session & CBT Exam Setup Guide

1. Academic

This is the starting point for managing the overall academic session. Here, you define the structure and components of the academic year.

Workflow Overview:

1. Create sections

2. Create classes and attach sections

3. Create subjects with classifications

4. Assign subjects to classes/sections

5. Configure class schedules (timetables)

6. Assign teachers to classes and subjects

7. Set up teacher schedules

8. Manage student promotions

2. Class & Section

Sections Configuration

• Create sections (e.g., A, B, C, or custom labels like Silver, Gold)

• Optional: Set capacity limits (e.g., 50 or 150 students)

• For senior classes, sections may reflect streams (Science, Arts, Commercial)

• Save each section before proceeding to class setup

Classes Configuration

• Create classes appropriate to your institution type:

  • Tertiary institutions: 100 level, 200 level, 300 level, etc.

  • Secondary schools: JSS1/JSS2/JSS3 or SSS1/SSS2/SSS3

• Class numeric is optional

• Attach previously created sections to each class (e.g., 100 Level with A, B, Science)

• Classes can be deleted if no longer needed; deletion is immediate on the portal

3. Control Classes

• Manage class-specific settings and configurations

• Review attached sections and assigned subjects

• Make adjustments as required before proceeding to timetable setup

4. Assign Class Teacher

• Assign a teacher to each class or section for effective management

• Teachers can later be linked to specific subjects in that class

5. Subject

Subjects Setup

• Create subjects with the following details:

  • Subject name (e.g., English Language)

  • Subject code:

    • Tertiary institutions: e.g., GNS 101

    • Secondary schools: numeric codes like 001

  • Subject author/teacher (optional)

  • Subject type: Theory, Practical, Optional, Mandatory

• Save and review subjects via the subject list

Assign Subjects to Classes

• Map subjects to each class/section using Class Assign:

  1. Select class (e.g., JSS2)

  2. Select section

  3. Bulk-select all required subjects for that class

• Saved assignments display the full subject offering per class

6. Class Schedule

• Configure timetables per class/section after subjects and classes are set

• Students can view their timetable on the portal once saved

7. Teacher Schedule

• Assign subjects and timetable slots to teachers based on their classes

• Ensure no overlapping schedules to maintain teaching efficiency

8. Promotion

• At the end of the session, promote students to the next class/level

• Verify class capacity, subject assignment, and section availability before confirming promotions

CBT Exam Setup

This module manages computer-based tests, question banks, and exam results.

1. CBT Exam

• Create and configure exams, including name, duration, and associated class/subject

• Set exam schedules and availability for students

2. Question Bank

• Add individual questions to a central repository

• Include question type (MCQ, true/false, short answer)

• Tag questions by subject, topic, and difficulty level for easy retrieval

3. Question Group

• Organize questions into groups for each exam

• Allows bulk selection for automated exam generation

4. Position Generate

• Automatically generate student seating positions for exams

• Helps prevent cheating and ensures proper exam arrangement

5. Exam Result

• View, manage, and publish exam results

• Provides analytics per student, class, subject, and exam

• Supports exporting results for reports or transcripts