CREATING CLASS AND SUBJECT

Academic Session Setup Overview

This guide outlines the workflow for configuring academic sessions in the portal, including classes, sections, subjects, timetables, and promotions.

1. Academic

This is the starting point for managing the overall academic session. Here, you define the structure and components of the academic year.

Workflow Overview:

1. Create sections.

2. Create classes and attach sections.

3. Create subjects with classifications.

4. Assign subjects to classes/sections.

5. Configure class schedules (timetables).

6. Assign teachers to classes and subjects.

7. Set up teacher schedules.

8. Manage student promotions.

2. Class & Section

Sections Configuration

• Create sections (e.g., A, B, C, or custom labels like Silver, Gold).

• Optional: Set a capacity limit (e.g., 50 or 150 students).

• For senior classes, sections may reflect streams (Science, Arts, Commercial).

• Save each section before proceeding to class setup.

Classes Configuration

• Create classes appropriate to your institution type:

  • Tertiary institutions: 100 level, 200 level, 300 level, etc.

  • Secondary schools: JSS1/JSS2/JSS3 or SSS1/SSS2/SSS3.

• Class numeric is optional.

• Attach previously created sections to each class (e.g., 100 Level with A, B, Science).

• Classes can be deleted if no longer needed; deletion is immediate on the portal.

3. Control Classes

• Manage class-specific settings and configurations.

• Review attached sections and assigned subjects.

• Make adjustments as required before proceeding to timetable setup.

4. Assign Class Teacher

• Assign a teacher to each class or section for effective management.

• Teachers can later be linked to specific subjects in that class.

5. Subject

Subjects Setup

• Create subjects with the following details:

  • Subject name (e.g., English Language)

  • Subject code:

    • Tertiary institutions: e.g., GNS 101

    • Secondary schools: numeric codes like 001

  • Subject author/teacher (optional)

  • Subject type: Theory, Practical, Optional, Mandatory

• Save and review subjects via the subject list.

Assign Subjects to Classes

• Map subjects to each class/section using Class Assign:

  1. Select class (e.g., JSS2)

  2. Select section

  3. Bulk-select all required subjects for that class

• Saved assignments display the full subject offering per class.

6. Class Schedule

• Configure timetables per class/section after subjects and classes are set.

• Students in the class can view their timetable on the portal once saved.

7. Teacher Schedule

• Assign subjects and timetable slots to teachers based on their classes.

• Ensure no overlapping schedules to maintain teaching efficiency.

8. Promotion

• At the end of the session, promote students to the next class/level.

• Verify class capacity, subject assignment, and section availability before confirming promotions.