Project Sync / Status Update Summary
Overview
The session focused on a step-by-step usage tutorial for a EDUBEST MANAGEMENT SYSTEM (front end CMS and back end).
Covered login flow, branch setup, front-end customization without coding, and key content management operations.
Emphasis on enabling/disabling features, arranging menus, editing page sections, managing sliders, features, testimonials, services, FAQs, gallery, and contact details.
Highlighted image size requirements and theme selection, along with SEO metadata configuration.
Access and Navigation
Login and switching:
Log in via the front-end login button; after authentication, the dashboard appears.
Toggle between front end and back end from the dashboard.
Branch setup:
Create a branch under “All Branch” (e.g., “Demo School Software”) to activate front-end visibility.
WhatsApp Chat Configuration
Setup path: Settings > School Setting > Select Branch > WhatsApp Setting.
Configure header title and subtitle text (e.g., “Contact with our consultant” and “To chat with our student consultant”).
Enable chat for both front end and back end to show to external visitors.
Agent management:
Add agents with name, designation, WhatsApp number, service hours, weekends/off-days, and optional photo.
Online/offline status depends on current time and off-day settings.
Example adjustments: extend agent hours to 11:45 PM; remove off-days to keep agents online every day.
Front-End Global Settings and Footer
CMS control:
Provide site title and lowercase URL (no spaces).
Enable/disable CMS front end and online admission; disabling hides online application from the site.
Social links:
Configure URLs for buttons (e.g., Facebook); clicking navigates to the specified page after reload.
Contact info and schedule:
Set email, phone, operating hours, address (e.g., Banani, Dhaka), and required footer “About” text and copyright.
Visuals and theme:
Logo size: width 184px, height 37px; favicon 16x16px; DPI 72.
Choose color theme (red or blue).
Save to apply changes to footer, logo, and copyright display.
Menu Management
Path: Menu > Select Branch > Filter.
Menus include items like Teachers, Events, About Us, etc.
Toggle visibility per menu item; edit labels and positions (e.g., set order: Home, Teachers, About).
Create sub-menus by assigning a parent (e.g., Admit Card, Certificate under a menu).
Page Sections: Home Page
Path: Pages > Select Branch > Filter.
Slider section:
Edit title, subtitle, description, and image.
Example updated: “Demo Software” heading with an image sized 570x330; ensure size matches for successful upload.
Teachers section:
Configure headings (e.g., “Experienced Teachers Team”), description, image, and number of teachers displayed.
Testimonials (“What People Says”):
Toggle visibility; manage cards with names, roles, descriptions, and star ratings (1–5).
Statistics:
Certified Teachers, Student Enroll, and Class Sections displayed; values can be auto-populated from the system and labels editable.
Call to Action:
Edit text and button (e.g., “Request Now”), set target URL (e.g., Contact page), then save and verify navigation.
SEO Options:
Set page title, meta keywords, and meta description; keep Home page named “Home”; adjust institution name fields accordingly.
Slider Management
Path: Slider.
Recommended banner size: 1600x680 for background images.
Edit slide content:
Update headings (avoid altering span or code wrappers), descriptions, button labels (e.g., “View Service”, “Learn More”), and URLs (e.g., YouTube video link).
Position text (left/center/right); upload suitable images and save.
Verification:
After updates, reload front end to confirm slides, text, and button links open the intended video/page.
Features Section
Path: Features.
Manage items like Online Classes, Scholarship, Books & Library, Training Classes.
Edit each feature’s heading, optional link, and icon via the form; add new features if needed.
Testimonials Management
Path: Testimonial.
Edit entries:
Name, surname, rank/role, description, photo, and star rating (1–5).
Ratings reflect visually as stars on the front end.
Services Section
Path: Services.
Manage service cards such as Offline/Online Course Facilities, Modern Book Library, Be Industrial Leader, Programming Courses, Foreign Languages, Alumni Directory.
Edit labels and details similarly to other sections.
FAQ Section
Path: FAQ.
Create frequently asked questions:
Add question text (e.g., “How to get admitted?”, “Can we enroll after January?”) and the corresponding answer.
Supports Bangla or English content; save to display in collapsible format.
Gallery Management
Categories:
Path: Gallery Category > Select Branch; create categories (e.g., Students, Book Fair, Guardians).
Galleries:
Path: Gallery > Add Gallery.
Set branch, title (e.g., “Student Gallery”), description (e.g., “Some memories of our students”), category, thumbnail image, and enable “Show on website”.
Add Photos/Videos:
Upload multiple images under the gallery; video support is available for gallery items.
Verification:
Front end shows “All” and category filters; clicking thumbnails opens the gallery detail view.
Contact Us Page
Path: Page Sections > Contact Us.
Edit images and all contact details: address, phone, email.
Configure form button text.
Embed map by pasting Google Maps iframe embed code.
Set page banner, meta keywords, and meta description; save changes.
Global Logo Configuration
Path: Settings > Global Setting.
Upload system logo and text logo using prescribed sizes; once uploaded, logos appear on the main page.
Notes and Best Practices
Always match required image dimensions to avoid upload/display issues.
Use the provided toggles to control visibility of sections without editing code.
After updates, reload the front end to verify changes.
Keep SEO fields accurate and consistent with the institution’s name and content.
Decisions
Online admission can be toggled based on institutional policy; disabling removes the online application from the site.
WhatsApp agents’ availability determined by configured hours and off-days; removing off-days keeps agents online every day.
Blue theme selected in the walkthrough; red is also available.
Risks and Blockers
Mismatched image sizes prevent successful uploads and display.
Editing HTML spans or code in slider text can break design; only change plain text fields.
Incorrect URLs in buttons/social links may misdirect users.
Action Items
Configure WhatsApp agent hours and off-day settings to reflect real availability.
Upload properly sized logos (184x37px) and favicon (16x16px) in Global Setting.
Review and enable/disable Online Admission as per current enrollment policy.
Update social media URLs for all visible buttons.
Arrange menu order and sub-menus to match the institution’s information architecture.
Edit Home page sections (Slider, Teachers, Testimonials, Statistics, CTA) with finalized content and images.
Populate Services and FAQ with accurate offerings and common questions/answers.
Create Gallery categories and upload curated photos/videos.
Complete Contact Us details and embed the Google Map iframe.
Verify SEO metadata across pages and keep Home named “Home”.
Perform a front-end review after each change to confirm proper display and navigation.
Project Sync / Status Update Summary
Overview
The session demonstrated end-to-end setup and usage of the Remm School Management System’s Online Exam module, covering exam creation, question bank management, assignment of questions, student participation, result publication, and external result viewing for real (non-online) exams.
Online Exam Configuration and Setup
Access and navigation:
From dashboard, navigate to Menu > Online Exam.
Key areas reviewed: Online Exam list, Question Bank, Question Group, Position Generate, and Exam Result.
Creating an online exam:
Required fields: Branch, Class, Section, Subject, Start/End date, Start/End time, Duration, Participation limit, Mark type (Percentage), Passing mark, Instructions, Exam type (Free/Paid), Question type (Fixed/Random), Result publish (Automatic/Immediate), Negative marking (Yes/No).
Example setup:
Title: “Online Exam 1” (Computer/Basic Computer subject).
Sections: Select All.
Duration: 1 hour.
Participation limit: 50–100.
Mark type: Percentage; Passing mark: 40%.
Instruction: “Please select the correct answer and submit your answer after finishing all questions.”
Exam type: Free.
Question type: Random (from question bank).
Result publish: Immediate; Negative marking: No.
Status control:
Newly created exams appear in list with status Off.
Questions must be assigned before turning status On.
Position generation:
Position Generate requires exam status On to show the exam in selection.
Final ranks (Position) and Remarks are generated by admin later; supports manual criteria if multiple students have same marks.
Question Bank and Question Groups
Question creation flow:
Select Branch, Class, Section, Subject (e.g., Basic Computer).
Choose question type: Single choice, Multiple choice, True/False; category/level (e.g., Easy).
Ensure Question Group(s) exist before adding questions.
Mark allocation example: 5 marks per question; total intended marks 100.
Sample question and options:
“Which one is input device?” Options: Mouse (correct), Speaker, Monitor, Printer.
Question groups:
Create groups (e.g., Easy group) under the selected branch/subject before assigning.
Assigning questions to an exam:
Navigate to exam’s View Questions.
Turn exam status Off to allow assignment.
Use “Assign Question,” select Question Group, Class, Question Type (Single/Multiple), Section, Level (Easy), Subject.
Select specific questions (e.g., three) and Assign.
After assignment, turn exam status On; exam shows three assigned questions.
Student Participation and Exam Attempt
Student login:
Admin updated a student’s password (for demo) and logged out.
Correct credential required: Username (not email) with the set password.
Taking the exam:
Student navigates to Online Exam; sees Live and Closed exams.
Starts the Live exam within the scheduled window (e.g., 1:00–2:00 AM).
UI shows countdown timer, total questions (3), with ability to navigate between questions.
Example responses:
Q1: Input device 12 Mouse (correct).
Q2: Bold selected text → Ctrl+B (correct).
Q3: Copy text → Correct shortcut (correct).
Completion and results:
Immediate result published (since configured).
Achieved 100% (Total marks 15; No negative marking).
Correct answers: 3; Incorrect: 0.
Position and Remarks not yet generated; will appear after admin assigns positions/remarks.
Admin Result Review
Admin view:
Menu > Online Exam > Exam Result.
Filter by Branch, Class, Exam to see who attempted, pass status, and scores.
Can open individual result details.
External Viewing of Real Exam Results (Non-Online Exam)
Online exam results are not viewable externally (without login).
Real exam results workflow:
Navigate: Exam Master > Real Exam; ensure exam setup exists.
Enter marks:
Go to Marks Entry.
Select Branch, Exam (e.g., Batch 2 class), Subject (e.g., Office Program under Basic Computer).
Enter marks (e.g., 100/100), or mark Absent if applicable; Save.
External result page:
Without logging in, go to Pages > Exam Result.
Select Exam, Academic Year, input Registration Number, Submit.
Result appears and can be printed.
Notes and Observations
Key operational nuances:
Must assign questions before turning an online exam On.
Position Generate requires the exam to be On to appear in selection lists, but question assignment requires status Off first; toggle accordingly.
Student credentials: Use username, not email, for login.
Immediate result publication works as expected; negative marking setting impacts final score.
Demo constraints:
Some steps were retried to correct navigation and credential inputs.
Certain details may have been briefly skipped; the core flow is confirmed operational.
Action Items
Create standardized Question Groups (e.g., Easy/Medium/Hard) for core subjects.
Prepare a 100-mark question set (e.g., 20 questions × 5 marks) for Basic Computer.
Document the exact toggle sequence: assign questions with exam Off, then turn exam On; include screenshots.
Configure Position generation criteria and add admin guidelines for ranking ties.
Update student credential guidance: clarify username vs. email usage in login instructions.
Publish a help page detailing differences between Online vs. Real Exam results visibility and access.
Schedule a test run with 50–100 student participants to validate performance and result publication.
Project Sync / Status Update Summary
Academic Session Setup Overview
The session focuses on configuring classes, sections, subjects, and timetables within the academic portal.
Workflow order:
Create sections.
Create classes and attach relevant sections.
Create subjects with appropriate classifications.
Assign subjects to classes/sections.
Configure class schedules (timetables) visible to students.
Sections Configuration
Create sections (e.g., A, B, C or custom labels like Silver, Gold).
Optional capacity limit can be set (e.g., 50 or 150 students), but only starred fields are mandatory.
For senior classes, sections can reflect streams such as Science, Arts, Commercial.
Save each section before proceeding to class setup.
Classes Configuration
Create classes appropriate to the institution type:
Institutions: 100 level, 200 level, 300 level, etc.
Secondary schools: JSS1/JSS2/JSS3 or SSS1/SSS2/SSS3.
Class numeric can be left empty if not required.
Attach previously created sections to each class (e.g., 100 level with A, B, Science).
Classes can be deleted if no longer needed; deletion is immediate on the portal.
Subjects Setup
Create subjects with:
Subject name (e.g., English Language).
Subject code:
Institutions: e.g., GNS 101.
Secondary schools: numeric codes like 001.
Subject author/teacher (optional).
Subject type:
Theory
Practical
Optional
Mandatory
Save and review via the subject list.
Assign Subjects to Classes
Use Class Assign to map subjects to each class/section.
Select class (e.g., JSS2), then select section, then bulk-select all required subjects for that class.
Saved assignments display the full subject offering per class.
Class Schedule (Timetable)
Configure timetables per class/section after subjects and classes are set.
Once configured, students in that class can view their timetable on the portal.
Project Sync / Status Update Summary
Overview
The meeting provided a walkthrough of the school portal’s dashboard and CMS-driven website setup, focusing on subscription management, domain options, site configuration, and content customization for the school’s public-facing pages.
Subscription and Account
Subscription status:
View remaining days and whether the subscription is active or inactive.
Renew by clicking “renew subscription.”
Current example subscription set to expire on February 6, 2024.
Packages:
Displayed as part of the school’s current subscription.
Domain and Hosting Options
Custom domain:
Schools may request a custom domain; the company supports .com.ng.
Options include subdomain or main domain.
Pricing references:
One option mentioned at 3,000 (for attaching a purchased subdomain to the site).
Another option mentioned at 5,000 for a linked subdomain.
Request process:
Submit domain type preference with the request; the team will attach/link accordingly.
CMS Frontend Configuration
General settings:
School name and URL alias determine how the site appears at edubest.com.ng/alias.
Enable CMS frontend to make the site publicly visible.
Online admission can be enabled/disabled; recommendation is to enable.
Receiving email: target address for Contact Us form submissions.
CAPTCHA: typically disabled for schools but can be enabled with site key/secret.
Working hours and address can be set.
Branding and theme:
Configure primary colors, menu/text colors, and copyright colors.
Text color recommended as black for readability.
Menus:
Enable/disable specific menus (e.g., Admit Card, Exam Result, Certificates).
Pages setup:
Welcome message:
Customize headline, colors, and wallpaper/hero background.
Save changes before proceeding to other sections.
Teachers section:
Define section text; uploaded staff profiles auto-populate showcase.
Testimonials:
Customize section title (e.g., “What people say about us”).
New testimonials display automatically once added.
Why Choose Us:
Edit features/benefits, introductory blurb, and statistics (e.g., “20 years of experience”).
Call to Action (CTA) text configurable (e.g., “Request a free educational class”).
SEO options:
Set homepage title, school details, meta tags, and meta descriptions.
Contact Us page:
Editable headline, phone number, email, and submit button text (e.g., Send/Submit/Talk to Us).
Embed Google Map via iframe to show the school’s location.
Configure banner photo and meta tags for the Contact page.
Sliders, Features, Services, and Content
Slider:
Manage multiple slides: background, titles, texts, CTAs, and enable/disable options.
Add new slides as needed.
Features:
Configure items like Online Classes, Scholarships, Books & Libraries, Trending Courses.
Add additional features (e.g., Online Courses, Programming).
Testimonials:
Add new testimonials by entering the quoted text and relevant details.
Services:
Define and update the list of services offered by the school.
Notes and Recommendations
Familiarization:
Expect a learning curve; continued use improves setup efficiency and site quality.
Network constraints:
Some delays noted during demonstration due to network issues.
Best practices:
Keep content aligned with the school’s branding and messaging.
Ensure meta tags and descriptions are set for better search visibility (refer to Google resources for details).
Action Items
Enable CMS frontend and confirm public visibility.
Decide on and submit domain request (subdomain or main domain under .com.ng).
Configure receiving email for Contact Us form.
Set working hours, address, and branding colors.
Customize Welcome message, Teachers section text, Testimonials, and Why Choose Us content.
Configure homepage SEO (title, meta tags, meta description).
Complete Contact Us page setup: phone, email, submit button text, and Google Map embed.
Review and update Sliders with appropriate visuals and CTAs.
Add/curate Features and Services to reflect offerings.
Decide on enabling online admission and CAPTCHA, then configure accordingly.